Just a few days ago, that colleague told me about an issue she faced while making an arrangement for a panel to meet for some examination. By the way, one of her job scope is to arrange a panel of members to meet on the same date to conduct some examination presentation.
The scenario is as follows:
This complain queen is suppose to arrange a date for the panel members to meet and conduct the examination. An examination panel consist of 4 different roles mainly the HOD, our AD, the Internal Examiner and the 4th Panel Member.
The 4th Panel member is task and represents the whole panel to write the report at the end of the whole examination. However, in this case, the HOD happens to be the 4th Panel Member also (its the same person). And so this Complain Queen was asking me if HOD should re-nominate another person either to take over his role while he remains as the 4th panel. I told her since this is the first time I encounter this scenario and in my opinion, the HOD could be the same person as a 4th Panel since the 4th Panel are suppose to write the report only. I told her it will be better for her to check with our AD since she is from the academic group and she would be able to decide whether or not, a member could hold two different roles. So that Complain Queen agreed. So, I expected her to update me after she spoken to our AD. She did not. Someone else did.
Today, this complain queen (did as what she has been crowned) complained to another colleague, saying that she has so many things to do, arranging this and that, and felt that I (Miumiu) should have taken over to speak to our AD instead on the decision. She is should only arranging the date for the panel to meet. Talking so much, at the end of the day, she is just Boh Ji (gutless) to approach the AD or senior staff to clarify on the work procedures or issues she faces at work!
I am damn pissed when my colleague passed the message to me. What does she mean by that? If her job is just so simple as others doing the arrangements and she just need to inform, must well I do it!!!!!!! Then I told my colleague, "oke, nvm, I will check with the senior manager and define the areas she is suppose to do, since she has so many to complain, I also dun want ppl to say I am telling her to do things that she may not be suppose to"
So I exchanged a few rounds of emails with my colleague whom passed the comment to me:
My colleague to me:
I think you might want to talk and discuss it with her first before approaching WL.. anyway, just my suggestion.
My reply to colleague:
She always have complains. I just feel tat if the issue applies to your work area, its oke to approach the SM or AD. She just came to me yesterday or the day before and we discussed and I even told her this was the 1st time we have situation like this. Plus I also not sure if it could be the same person holding two roles. Its better to get advise from Dr G who is the representing our office and will knows better before we inform Prof L. She did not say she does not want to approach our AD!
So personally I feel that if you are task to make arrangements for such seminars, then you are suppose to make the arrangements! If it’s as easy as giving the dates to her and all she needs to do is to send out the email, must well I do correct?
If she feels she is overloaded, she could raise it to WL. Others are also busy, I dun get ppl involve with my area and tries to cope. That’s how we work isn’t it?
My colleague reply to me:
Yes – but sometime not everyone is as proactive … and maybe she is new and do not really know how to go about doing things. She might not know who suppose to confirm the panel members before passing it to her to make the arrangement.. Anyway, I also told her that there is always a lot of grey areas in our work, sometimes when you do a little more, you get to learn and handle it better the next time..
My reply to colleague:
She is supposed to arrange and confirm and send out the emails to all the panel members. That is the flow. She has been doing this since the day she is here (half a year, still new. NEW? maybe semi new). Actually, sending out thesis for examination to the external examiners should also her area but I did it without making a single sound. Should I complain?
She complains bout certification letter she does, change of title she does, change of supervisor she does, every single tasks she complains. So what she intend to only work on? Every one of us has areas we work and cope and deal ALONE. Should I go round complaining too?
I wont tell WL, but I also wont speak or take over from her to arrange the oral examination just because she complains. Just for example, MaXXX arranging for a lunch gathering, she will work from the negotiating with us on preferences of location and dates, to sending out a confirm email to all of us. That’s what I feel term as “making arrangement”.
Maybe when we go through the whole examination procedures for any revision, I will bring it out in a meeting.
I am so damn pissed with her because SHE ALWAYS COMPLAIN ABOUT EVERY SINGLE TASKS SHE IS GIVEN IN HER JOB DESCRIPTION! IF SHE DISLIKE IT SO MUCH WITH WHY CANT SHE JUST QUIT?
She complains about bosses, she complains about working colleagues, she complains about visitors and now she complains about me. If she is really unhappy, she could have come forward and tell me, not TELL THE WHOLE WORLD AND GETTING OTHERS TO BE INVOLVED? What is the point of telling others, and boh ji (gutless) to tell me? How could I even treat her as an adult? (BTW, She is a 40 over spinster)
Should I come to work everyday wasting time complaining about the amount of work I have to do, rushing out thesis, planning visits, clearing emails, planning events, follow up on the outstandings student matters, counselings matters, appeal matters, application matters, phone calls, and the thousand and one misc things and adhoc duty?
And to think that I have been patience enough to hear her grudges and complains and advise her on her work. This is what I get in return. I have enough of ppl taking advantage and for granted about me. I really have the thought of walking up to her and say, "YOU DUN NEED TO WORK. GO HOME AND FUCK YOUR CAT!"
PPL, YOU ARE ON YOUR OWN NOW! !
Next time if she is going to complain again to me, I shall tell her off straight in her face. What is the point of complaining and hope things changed, and not complain to make things change?! __ !
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